Administrator (Peace IV)

Job Role: Administration

Salary: NJC Salary Scale 3 NJC pts 5-6 (£18,795 – £19,171) per annum [this will be prorated down to 28hrs per week = £15,036 – £15,337]

Hours per week: 28.00

Closing date: Friday 28 May 2021 at 2:00pm

PlayBoard is the leading agency for the promotion, development and delivery of play in Northern Ireland. This vibrant organisation is at the forefront of shaping the future of children and young people’s play opportunities and experiences.

Do you have the drive and passion to support children & young people?
Do you want to help children & young people reach their full potential?
Then this is the job for you!

Main Purpose:

To work with the Service Delivery & Development Co-ordinator to ensure the efficient delivery of administrative support services to PlayBoard’s play based playwork community relations programme, delivered as part of the OUR Generation Project.

The OUR Generation Project brings together the expertise of 7 Partner organisations for the delivery of a project that seeks to:

  • Improve good relations in communities which have been impacted negatively by conflict through the development and delivery of youth and children’s programmes focused on mental wellbeing and resilience. 
  • Ensure quality assurance of the delivery mechanisms, and develop mental health and resilience guidelines for youth focused organisations

Key Tasks
To ensure that all information is maintained and held in accordance with both PlayBoard and SEUPB policies and procedures.

Typing of letters, memos, reports, advertising, and promotional materials, agenda, minutes and other materials as required, ensuring that copies are produced, filed or distributed as appropriate to staff and/or partner organisations.

To devise and develop centralised monitoring systems to ensure the co-ordination of all relevant registration and monitoring data held by the programme.

Support staff in planning, setting up and administrating webinars using Zoom platform.

Maintain and update electronic / paper records and databases in respect of PlayBoard’s administrative and monitoring systems as appropriate to SEUPB requirements. Inputting data onto monitoring systems daily.

Compiling evaluation and monitoring data and report production to support monthly/quarterly reporting to funder requirements using both databases & spreadsheets.

To liaise with the lead partner to ensure the effective and timely two-way flow of monitoring information.

The successful applicant will have:

Essential requirements:

Have attained 3 GCSEs/O’Levels or equivalent which includes English & Maths and have attained ICT Level 2 or equivalent.
Have 3 years’ recent relevant experience of providing administration support within an office environment.
Experience of developing and maintaining records and filing systems.
Experience & Knowledge of using the following within your working environment:

  • MS Word to create and report information.
  • PowerPoint to report and present information.
  • Outlook for emails – diary planning.
  • MS Excel to record and analyse.

Experience of writing reports and minutes of meetings.
Have the capacity to work with others as a member of a team to meet agreed objectives.

Benefits of working with PlayBoard

  • Flexible working.
  • Competitive salary.
  • Committed and supportive Board of Directors.
  • Excellent pension package with Standard Life.
  • Occupational sick pay subject to service.
  • 24 days’ holiday per year plus 11 bank holidays.
  • Committed management team giving continuous support.
  • Committed and supportive staff team.

This post is part of the Peace IV Programme, so the contract will be up to 31st December 2022.

If you are a proactive person with the required skill set, want a job that makes a real difference to children & young people, takes pride and ownership in your contribution, have excellent attention to detail, tenacious and outgoing, we’re interested to hear from you.

Click here to view letter to applicants, job description, guide to completing application form, application and monitoring form, OUR Generation background information.

This post is supported by the European Union’s PEACE IV Programme, managed by the Special EU Programmes Body (SEUPB).

Peace IV - European Regional Development Fund
Peace IV – European Regional Development Fund