Job role: Administration

Salary: NJC Salary Scale 4 NJC pts 7 – 11 (£20,444 – £22,129) per annum

Hours per week: 35.00

Closing date: Monday 5 August 2024 at 2:00pm

PlayBoard is the leading agency for the promotion, development and delivery of play in Northern Ireland. This vibrant organisation is at the forefront of shaping the future of children and young people’s play opportunities and experiences.

  • Do you have the drive and passion to support children and young people?
  • Do you want to help children and young people reach their full potential?

Then this is the job for you!

Main purpose

To work with the Service Delivery & Development Co-ordinator to ensure the efficient delivery of administrative support services to PlayBoard’s play based playwork community relations programme, delivered as part of the OUR Generation Project.

The OUR Generation project is supported by the European Union’s PEACEPLUS Programme, managed by the Special EU Programmes Body (SEUPB), and brings together the expertise of nine partner organisations for the delivery of a project that seeks to:

  • Improve good relations in communities which have been impacted negatively by conflict through the development and delivery of youth and children’s programmes focused on mental wellbeing and resilience
  • Ensure quality assurance of the delivery mechanisms, and develop mental health and resilience guidelines for youth focused organisations.

Key tasks

To ensure that all information is maintained and held in accordance with both PlayBoard and SEUPB policies and procedures.

Typing of letters, memos, reports, advertising, and promotional materials, agenda, minutes and other materials as required, ensuring that copies are produced, filed or distributed as appropriate to staff and/or partner organisations.

To devise and develop centralised monitoring systems to ensure the co-ordination of all relevant registration and monitoring data held by the programme.

Support staff in planning, setting up and administrating training sessions, seminars, workshops and webinars using Zoom platform.

Maintain and update electronic / paper records and databases in respect of PlayBoard’s administrative and monitoring systems as appropriate to SEUPB requirements. Inputting data onto monitoring systems daily.

Compiling evaluation and monitoring data and report production to support monthly/quarterly reporting to funder requirements using both databases and spreadsheets.

To liaise with the lead partner to ensure the effective and timely two-way flow of monitoring information.

The successful candidate will have:

Essential requirements

  • Have attained 3 GCSEs/O’Levels or equivalent which includes English and Maths.
  • Have 3 years’ recent relevant experience of providing administration support within an office environment.
  • Experience of developing and maintaining records and filing systems.
  • Experience and knowledge of using the following within your working environment:
    • MS Word to create and report information
    • PowerPoint to report and present information
    • Outlook for emails – diary planning
    • MS Excel to record and analyse
  • Experience of writing reports and minutes of meetings.
  • Experience of organising any or all of the following: training courses, workshops, seminars, webinars or events.
  • Have the capacity to work with others as a member of a team to meet agreed objectives.

Benefits working with PlayBoard

  • Flexible working
  • Competitive salary
  • Pension package with Standard Life
  • Occupational sick pay subject to service
  • 24 days’ holiday per year plus 11 bank holidays
  • Committed management team giving continuous support

The contract for this post will be up to 30 September 2027 subject to funding.

If you are a proactive person with the required skill set, want a job that makes a real difference to children and young people, takes pride and ownership in your contribution, have excellent attention to detail, are tenacious and outgoing, we’re interested in hearing from you.

Download Candidate Information Booklet

Download Application Form & Monitoring Form

A project supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB).